We will be utilizing Direct Travel's Group Air Desk who will assist you in making travel arrangements for RingExcellence. You will NOT be utilizing Concur to book your travel for this event.

You will receive an email for our DT Travel Advisor 24-48 business hours after you've registered with your tentative confirmation of your flight reservation. No action is needed after your registration is confirmed until your DT Travel Advisor reaches out via email with your tentative confirmation. 

• Once you register, Direct Travel's Group Air Desk will then book the reservation and send you a tentative confirmation.
• The subject line will indicate to review and respond with your approval.
  • They will hold off ticketing until they receive that approval. Fares and space are not guaranteed until issued. It is recommended that you respond same day to avoid this risk and remind you to look in their junk mail or have our email address removed as spam. Our emails will come from GRoupsAir@dt.com
• Then once they receive your email approval back, they will then send out final confirmation.
• Direct Travel's Group Air Desk will be able to advise on any required paperwork (i.e. Visa questions). 

Please see the Travel Page for official details.

Visit the "Safe & Productive Travel" Wiki Page for the latest COVID-19 travel restrictions and RC's International SOS Travel Security Membership benefits. 

Meeting ID/Event Code: RingXCUNMay2023

Please note: Due to the size of our event and costs associated with travel, RC is covering economy flights for winners and their guests. Any upgrades are at the expense of the winner/guest.

Direct Travel's Group Air Desk will do their best to have you arrive by 4pm on Monday, May 1st. However, if there are NO flights available we will do our best to accommodate you the night of the 30th so that you do not have to miss Monday (May 1) nights Welcome event. This accommodation will ultimately depend on the hotel's availability. 

For anyone outside of the US, Canada, India, Israel, Philippines. There is an update to travel booking process.

We are now advising that folks from EMEA, AU and China should book with their local travel desk. We have learned that folks are able to find better flight options through the local provider vs. our event travel company. Most of the times when travelers (outside of the US) check their local travel websites the airfares offered in their country may be lower or not even available for sale out of US. 

Anyone who has already booked their flights from these regions are OK to keep those as is but, anyone who hasn't...please book via the new process and share your flight confirmation (with pricing) to @Rebecca Bonham once received.

When booking, use MEETING ID: RingXCUNMay2023 and for business purpose RingExcellence 2023 so that we can accurately run budget reports.

EXTENSION REQUESTS

Your accommodations will be reserved and paid by RingCentral for the nights of the event only (arrival Monday, May 1st, through departure Friday, May 5th.) If you would like to extend your stay, you will be responsible for payment AND reservation of the additional nights at the public rate plus applicable taxes. Pre/post nights may extend a maximum of three days pre and three days post of the official peak nights of May 1, 2023 and including the evening of May 5, 2023.

Public rates (ranging from $825-$3285) will apply for extensions. 

If you are looking to extend your stay, please do not book your flights until we confirm with the hotel the availability of your request.

The Strategic Events team will share the room list with the hotel for the core-event dates of May 1 - 5 (with the exception of executive hosts and international travelers that have to come in on the 30th due to flight availability).

To extend your stay, you will need to contact Rebecca Bonham with your request so that she can confirm availability of the room you selected at registration for your additional nights with the hotel. Once she sends you the approval of availability.

You will be responsible for arranging the additional payment directly with the hotel. Availability is not guaranteed. 

For Departure:

• To visit Mexico, no visa required with US Passport
• No proof of a negative pre-departure COVID-19 test required 
• No proof of vaccination required for Mexico
• Travelers may be subject to health screening on arrival. Symptomatic travelers may be subject to additional health screening.

• A properly completed Multiple Migratory Form (FMM). The FMM can be obtained from the airline or at the port of entry, but to expedite your registration at the border, you can now fill out and print it in advance in this link.

  Remember to keep the FMM in a safe place during your trip! You will be asked for it at your departure from Mexico.

  The Immigration Authorities at the port of entry may request certain documents to prove the purpose of your visit depending on the activity you will undertake in Mexico:

  • Tourism: Hotel reservation, itinerary, and return tickets (back to Finland, Estonia or another country)

For Return:

• No proof of negative pre-departure COVID-19 test results or recovery certificate 

• Please check the latest requirements for your trip here.
• Recommended immigration form before arrival

• A properly completed Multiple Migratory Form (FMM). The FMM can be obtained from the airline or at the port of entry, but to expedite your registration at the border, you can now fill out and print it in advance in this link.

  Remember to keep the FMM in a safe place during your trip! You will be asked for it at your departure from Mexico.

  The Immigration Authorities at the port of entry may request certain documents to prove the purpose of your visit depending on the activity you will undertake in Mexico:

  • Tourism: Hotel reservation, itinerary, and return tickets (back to Finland, Estonia or another country)

RC IMMIGRATION SUPPORT - For Work Permits or if you have a Visa status in your base country and will be traveling abroad, contact immigration@ringcentral.com to confirm that you have the proper documentation. Visit RC IMMIGRATION wiki page for details.

RC IMMIGRATION SUPPORT - For Work Permits or if you have a Visa status in your base country and will be traveling abroad, contact immigration@ringcentral.com to confirm that you have the proper documentation. Visit RC IMMIGRATION wiki page for details.

Foreign nationals exempted from visa to travel to Mexico as non-lucrative visitors (tourism, business visitor, in transit, correspondent, medical treatment) for a stay up to 180 days:

I. Finnish and Estonian ordinary passport holders (NO Alien's passport ) and those from the countries mentioned in the list published on the Migration National Institute or listed below do not require a visa to travel to Mexico as non-lucrative visitors:

Argentina, Andorra, Australia, Austria, Barbados, Belgium, Belize, Bermuda (UK), Bolivia, Bulgaria, Canada, Chile, Colombia, Costa Rica, Croatia, Curacao (The Netherlands), Cyprus, Czech Republic, Denmark, Estonia,  Finland, France, French Polynesia, Germany, Greece, Guadalupe (France), Guam, Hong Kong, Hungary Iceland, Irlanda, Israel, Italy, Jamaica, Japan, Korea, Latvia, Lichenstein, Lithuania, Luxemburg, Macao, Malaysia, Malta, Marshall Islands,  Micronesia, Monaco, The Netherland Antilles, New Zealand, Norway, Palau, Panama, Paraguay, Peru, Poland, Portugal, Puerto Rico, Romania, San Marino, Singapore, Slovakia, Slovenia, Spain, Sweden, Switzerland, Trinidad and Tobago, The Bahamas, The Netherlands, The United Arab Emirates, United Kingdom, United States, Virgin Islands (USA), Uruguay.

These regulations are also applied to British citizens of the British Antarctic Territory, Bermuda, British Indian Ocean Territory, British Virgin Islands, Cayman Islands, Falkland Islands, Gibraltar, Guernsey, Jersey, Montserrat, Isle of Man, St Helena and Dependencies (Ascension Island and Tristan da Cunha), Turk and Caicos Islands, Pitcairn Island, South Georgia and South Sandwich Islands, Sovereign Base Areas on Akrotiri and Dhekelia. In these cases, British passports state respect of the holder as an "Overseas British Citizen" or "Overseas British subject".

Republic of Colombia passport holders must pre-register for their trip by filling out the form at the following link:  https://www.inm.gob.mx/spublic/portal/inmex.html

II. Foreign nationals, regardless of their nationality - exempt holders of UK travel documents (blue or black)- holding a valid  USA B1/B2 visa, UK C- visitor visa, Canadian visitor visa, Japanese visitor visa or Schengen C-visit visa stamped in a valid passport, provided that the visa is to be issued for multiple entries and continues to be valid during the intended period of stay in Mexico do not require a visa to travel to Mexico as non-lucrative visitors. 

For Finnish residence permits, the exemption applies only to those holders of a Permanent residence permit (Type "P" or with the word "Permanent")

This migratory regulation does not apply to temporary residents (temporary residence card) as they require to apply for a Mexican visitor visa. Neither to Finnish resident permit type "a"or "b". Estonian temporary residence permit holders and Alien passport holders require a Mexican visa. 

III. Permanent resident in the United Kingdom (ILR / ILE / PERMANENT RESIDENTS). Proof of permanent residence in the United Kingdom. 

Passengers are allowed to bring, free of duty, merchandise in their personal luggage when entering the country. These include, among other things:

• Items for personal use, such as clothing and footwear
• 2 cameras
• 3 mobile phones
• 1 laptop computer
• Medical supplies for personal use (a medical prescription is required if these contain narcotic substances)
• Up to 10 cigarette packs, 25 cigars or 200 grams of tobacco, if the person is over 18 years of age

Please note that this information is provided as a guide only. For the complete and updated list of goods, please consult the Mexican customs web site (in Spanish).